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LoDolce Machine Company Purchase Order Quality Clauses General This document describes the individual clauses
that may be referenced on a Purchase Order (P.O.) from LoDolce Machine
Company. The P.O. will call out the specific clause(s) that apply to the
quality requirements for the particular product or service on the order. Any
deviation from the specified requirements must be requested in writing and
approved by LoDolce Machine Company. The clauses are broken down by category:
Materials & Processes, Shipping, Records & Documentation,
Engineering, Inspection, Tooling and Non-Conforming Materials. Glossary of Terms Buyer –
LoDolce
Machine Company and the point of contact on the P.O. Supplier
–
The
business entity providing the goods or services on the P.O. Customer
–
LoDolce
Machine Company’s customer Sub-Contractor
– Sub-Tier(s)
to the Supplier specified on the P.O. Materials
& Processes MP-1 Buyer
will furnish material as specified for this P.O. Do not substitute any
material without prior written approval from the Buyer. Supplier is
responsible for all rejections other than defective material received from
the Buyer. MP-2 All
Suppliers must purchase raw materials from prime Customer approved sources
when applicable, i.e. D1-4426, or other approval listing. Material
produced/procured outside the MP-3 Material
certification required domestic source or from source listed, “Defense
Federal Acquisition Regulation Supplement (DFAR 252.225-4014). MP-4 Purchase
Order for Standard Hardware of assemblies that include Standard Hardware (i.e.,
BAC, AN, NAS, STM, MIL, etc.) are to be satisfied with material of the latest
specification revision level in effect and must comply with all
obsolescence/replacement criteria when applicable. MP-5 All special processes required by
the Purchase Order must be performed by sources approved by the prime
Customer and NADCAP, as required. MP-6 Original
processing and test certifications must accompany each shipment. Material
certifications must be copies stamped by a Supplier authorized representative. Supplier must also submit a
Certificate of Compliance summarizing all processes and tests performed on
the part along with the name of each facility used. Copies of chemical and
physical analysis certifications must accompany each shipment of parts for all
Supplier purchased materials. MP-7 Certifications to all applicable
specifications are required with each shipment. Supplier’s certificate
of compliance must state all specifications performed by the Supplier or
Subcontractor for: ·
Raw
materials used (with chemical and physical data). ·
Special
Processes (conversion coatings, plating, welding, heat treat, etc). ·
Purchased
items (hardware, latches, adhesives, etc). MP-8 Supplier
shall undertake to have material certification testing performed by an independent
certified testing lab on at least one sample of each type of raw material
used to manufacture the goods. Such testing shall include verification of the
material chemical, physical, and mechanical properties and shall be
performed, as a minimum, on an annual basis.
Supplier shall submit a copy of the relevant test reports to Buyer for
review. MP-9 If
applicable, assigned serial numbers shall be maintained throughout all
manufacturing cycles and shall be identified on both the parts and all documentation
at the time of shipment. MP-10 Material ordered by
this purchase order is for Boeing Aircraft end use. All manufacturing and/or
procurement must comply with the requirements of the D1-4426 document current
at the time of manufacture/procurement. MP-11 This purchase order
is subject to Customer directed sources for Fabrication, Testing, and Special
Processing. The Buyer shall supply the list of directed sources as required. MP-12 For cast material or
welded parts that require x-ray inspection, two copies of the inspection
report must be included with the parts shipped to the Buyer. MP-13 Processing to be
accomplished in performance of this purchase order is directly related to a
Lockheed Martin Aeronautics Company purchase order and must be accomplished
in accordance with process specification(s) on this purchase order and the
revision in effect as of the date of the PO of Lockheed Martin Aeronautics
Company Appendix QJ. All requirements of such Appendix QJ paragraph 12,
statements, a through f shall be accomplished. Appendix QJ is located at: http://www.lockheedmartin.com/material-management
Shipping S-1 Supplier
shall provide and include with each shipment a certificate of conformity
attesting the release of the Goods included in the shipment as follow: ·
Supplier
Name, Address and Date ·
Packing
Sheet/List or C of C Number, P.O. or Contract Number ·
Part
Nomenclature / Part Number ·
Drawing
Sheet Number and Revision Level, OPSD Revision Level (if applicable), Parts
List Revision Level (if applicable), Serial Numbers (if applicable) ·
Quantity
of material, parts or kits to ship S-2 All
parts and age control products must be protected against damage and corrosion
during delivery, utilizing sound, standard packaging practices. Special
packaging instructions, when required, will be specified on the Purchase
Order. The use of certain packaging materials such as Styrofoam Peanuts is
prohibited at all times. S-3 Protective
coating and proper packaging is required to protect sheet metal products from
damage and scratching. S-4 For
all time and temperature sensitive materials, Supplier shall provide Buyer
with all pertinent information to shelf life and storage requirements, as
applicable. S-5 The
Supplier agrees to insure that materials utilized in the performance of this
order, whether furnished by the Buyer or Supplier, will be segregated and
controlled to insure traceability and prevent being co-mingled with any other
material. S-6 This
order is for a fixed quantity government contract; therefore exact quantity
shipment is required. S-7 The
Supplier shall include with each shipment two copies of the results of the
lot, batch or item acceptance tests required by the applicable specification.
Test reports shall include control identity (e.g., heat, lot, batch, serial
number) of material/item tested, actual values when applicable, and shall be
signed by the Supplier’s authorized agent. The report shall establish
the quantity of material/items associated with each traceability number
shipped. Place one copy with the shipping documentation and one copy on the
inside of the shipping container. S-8 All
items to be individually, protective wrapped and identified by part number
and Supplier’s name. Records & Documentation RD-1 Quality
documentation records and certifications must be maintained on file for a
period of seven years, minimum, after final processing of this purchase
order. RD-2 Suppliers
shall implement a Quality System to control product and process quality. The
system should include a company wide process that fosters continuous quality
improvement. Supplier Quality Systems are subject to audit by the Buyer. RD-3 Supplier
shall comply with AS9100 and ISO9001:2000 or ANSI/ASQC Q9002 Quality System
Requirements. RD-4 In
compliance with Environmental Protection Agency (EPA) Regulations, the Buyer
requires that all Suppliers submit a yearly letter of disclosure stating
whether or not Ozone-Depleting Substances have been used in performance of
our Purchase Orders. This must be accomplished with either a positive or
negative statement to this effect, and any positive statement must name the
substance(s) used, as well as the specific item(s) they were used to
manufacture. RD-5 The
Supplier will ensure the proper routing, packaging, labeling and marking of
the materials for shipment. This will be in accordance with any and all state
and federal standards. This includes, but is not limited to: ·
In
accordance with hazardous material regulations of the DOT 49 cfr, hazardous
material regulations. ·
The
technical instructions for the safe transport of dangerous goods by air
(international civil aviation organization): dangerous goods regulation (international
air transport association). ·
Hazards
communication standard, 29 cfr 1910.1200, if applicable. Include an MSDS with
the hazardous material shipment. An additional copy of the MSDS must be
routed to: LoDolce Machine Company Attention: Jeff Opitz 196 845-246-7017 845-246-3457 Fax Engineering E-1 Supplier
an its sub-tiers shall ensure that all applicable requirements including
drawings, specifications, qualifications, key characteristics, etc. under the
contract with the Buyer are flowed down to all suppliers and sub-tiers
performing work on the Buyer’s parts. Supplier shall not make any
configuration change to any Goods which could affect the fit, form,
performance or price without the Buyer’s written consent. Notification
and approval of configuration changes include those parts, which are
superseded by another
part. Any Supplier
configuration change requests shall be submitted in writing for approval
prior to configuration change processing. E-2 Supplier
shall notify Buyer when technical data in Supplier’s possession does
not agree with the latest revision data specified in a Purchase Order, and when
any additional technical data is required. Buyer shall furnish Supplier with
such technical data upon receipt of such request. E-3 Unless
otherwise specified the latest issue of the applicable specifications and/or
drawings shall be applied to this Order. E-4 The
Supplier shall conform to and comply with Buyer Quality Requirements for
control and use of Digital Product Definition. E-5 If
a key characteristic is required by engineering documents or the Buyer
Purchase Order, the following requirements apply: all key characteristics
shall be placed under Statistical Process Control. If the Supplier does not
have the ability to perform as stated above, contact the Buyer immediately,
prior to continuing with purchase order requirements. At any time, the
Supplier may request assistance from the Buyer when conducting S.P.C. and
A.Q.S. (Advanced Quality System) activities. Documentation requirements per
key characteristic: The Supplier will provide copies of S.P.C. documentation
with all parts delivered to the Buyer. Documents required for each key
characteristic shall be 1x-MR chart or Xbar-R chart. If 21 or more parts are
listed on the control charts, then upper and lower control limits along with
C.P.K. reading shall be indicated on the control chart. All charts will be
identified with the part number, dash number, and the key characteristics.
The documentation above will be in addition to all other documentation
required by the purchase order and engineering requirements. E-6 Variation
management of Key Characteristics that have been identified by the Buyer
shall be monitored and controlled. Acceptance plans may require Buyer and/or
Customer approval, shall be statistically valid and shall preclude acceptance
of product lots whose samples have known non-conformities. Key
Characteristics may be product or process related. Evidence of product or
process conformity to the acceptance criteria shall be maintained. E-7 A
Quality Plan must be submitted to Buyer, for approval prior to the completion
of the FAI. E-8 A
Supplier Quality Plan is required for all goods supplied under this order to
AS9100 Section 7.1. Copies of such plan shall be made available to the Buyer,
Buyer’s customer and government representatives upon request. E-9 Unless
specified on the applicable order, any digital dataset or translation thereof
(collectively “data”) furnished by the Buyer is furnished solely
as an accommodation to the Supplier. It is the Supplier’s
responsibility to compare such data to the Buyer furnished two-dimensional
drawing to confirm the accuracy of the data. Inspection I-1 Applicable
on initial production part by the Supplier, a First Article Inspection (FAI)
report is required for each part number. The First Article Inspection report
(Form AS9102) shall indicate the actual measurement obtained for each
characteristic listed on the blueprint, parts list and Buyer Operations Sheet
(if applicable). At the Buyer’s discretion, a Buyer source inspector
will be present during the FAI. When repetitive dimensions are inspected
(i.e. holes of the same size, web thickness of the same size, etc), record
actual measurements individually and specify the locations. An Amended FAI
report is required on any future configuration changes, but only for the
dimensions affected. At the Buyer’s discretion, a Buyer source
inspector may also be present during the Amended FAI. I-2 An
Inspection Check List (ICL) is required for each part number, with every
shipment. The Supplier must identify and document those dimensions checked
and the results of that inspection. The preferred document to use when
recording the inspection results is the “CHARACTERISTIC ACCOUNTABILITY,
VERIFICATION AND COMPATABILITY EVALUATION” page of the AS9102 First
Article Inspection form. I-3 When
Lot Sampling Inspection is approved by the Buyer, the dimensional inspection
lot sample size and acceptance criteria shall comply with MIL-STD-105E, Table
I – Inspection Level II; Table II – A – 0.010 AQL. I-4 Government
source inspection is required prior to shipment from your plant.. Upon
receipt of this order, promptly notify the Government Representative who
normally services your plant so that appropriate planning for Government
Inspection can be accomplished. I-5 One
hundred percent inspection on all characteristics is required. Use of
sampling plans for inspection is prohibited without the Buyer’s prior
approval. I-6 Source
Inspection required. Source Inspection shall be coordinated with the Buyer
prior to delivery. I-7 Work
under this order is subject to Buyer surveillance at the Supplier’s
plant. The Buyer’s quality representative may elect to conduct
inspection either on random basis or to the extent of 100% inspection. The
Supplier will be notified if the Buyer inspection is to be conducted on
specific shipments. No shipments are to be held for Buyer Inspection unless
notification is received prior to, or at the time of, material being ready
for shipment. I-8 The
Buyer’s acceptance of product does not absolve the Supplier of the
responsibility to provide acceptable product, nor does it preclude subsequent
rejection by the Buyer’s customer. I-9 For
all close tolerance holes (0.0015” or less), GO/NO-GO gauging
techniques are not acceptable. Inspection equipment utilized must have the
capability to attain a measurement of ten percent (10%) of the tolerance
being inspected. (Reference ANSI/NCSL-Z540-1-1994 and ISO 10012-1). Tooling T-1 All
Government furnished property supplied by the Buyer shall be controlled in
accordance with (FAR clauses 52.245-2, 52.245-5). Any discrepancies shall be
reported to the Buyer. T-2 Buyer
may, at any time, for any reason, remove the tooling from the
Supplier’s possession, or require the Supplier to deliver the tooling
to the Buyer or any third party, or direct Supplier to use any such tooling
or take any other action with respect to the tooling that could be taken by
the absolute owner thereof, including without limitation the power to divest
the Supplier of legal title to such tooling and transfer the title to the
Buyer or any other third party. If any such action taken by the Buyer
pursuant to this paragraph causes an increase in the cost of any part of, or
the time required for the performance of any part of the work under any order
any order, an equitable adjustment shall be made in the contract price or
delivery schedule, or both, pursuant to the clause thereof entitled
“changes.” T-3 All
tooling tolerances are to be one third (1/3) of the engineering tolerances
(example: an engineering tolerance of +/-0.030 is equal to a tooling
tolerance of +/-0.010). Non-Conforming Materials NC-1 The
Supplier shall notify the Buyer of any non-conformances and request
disposition instructions prior to shipment to the Buyer. Notification shall be
made by e-mail or fax to the LoDolce Machine Company Quality Department at:
(845) 246-3457 fax (845)
246-7017. NC-2 The
Buyer’s or any other party’s test, acceptance, payment for, or
use of the Goods ordered hereunder does not relieve the Supplier from any
responsibility regarding defects or other failures to meet the requirements
of the Purchase Order. NC-3 Non-Conforming Goods: Notwithstanding (i)
prior inspection, (ii) acceptance, (iii) payment for, or (iv) use of the
Goods ordered hereunder, the Buyer shall have the following rights with
respect to any Goods that do not conform to all requirements of the Purchase
Order, at the Buyer’s election, exercisable within the period provided
in the Purchase Order or, in the absence thereof, within one (1) year
following the Buyer’s receipt of the Goods called for hereunder: (i)
Buyer
shall have the right to reject such Goods. All such rejected Goods shall be
returned to the Supplier, at the Supplier’s risk and expense,
transportation collect and declared at full value unless the Supplier advises
otherwise, for full credit or refund, at the Buyer’s option. Goods
returned to the Supplier shall not be replaced by the Supplier without
written instructions from the Buyer. Rejected Goods shall not again be
tendered to the Buyer for acceptance without written disclosure of prior
rejection(s) and; (ii)
As
applicable per the Long Term Agreement (LTA) or Standard Terms and
Conditions, Non-Conforming Goods may be repaired by the Buyer or a third
party selected by the Buyer or retained by the Buyer at an equitable
reduction in price at the Buyer’s election. Should the Buyer elect to
repair the non-conforming Goods, all terms and conditions of the Purchase
Order shall remain in full force and effect as to the Goods furnished by the
Supplier. (iii)
Non-Conforming
Goods identified by the Supplier or its sub-tiers, after the Goods have been
shipped to the Buyer, are required to be disclosed in a timely manner prior
to further Goods processing or shipment. Contents of this site belong to LoDolce Machine Co. - Copyright 2001-2010. All rights reserved.
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